Access to Assessment Policy

Bespoke Consultancy & Education Ltd (BCE) supports and complies with the requirements of the Equalities Act 2010. BCE is committed to ensuring that individuals with special educational needs, disabilities, temporary illness or injury are not unfairly disadvantaged by its qualifications or assessments.

BCE will endeavor to support Learners to achieve qualifications wherever possible. BCE will ensure they do not unfairly exclude the assessment needs of a particular Learner by following this policy to determine whether it is appropriate to make a:

  • Reasonable adjustment, or
  • Special consideration

Centre Responsibilities

BCE staff must refer to the qualification specification and assessment guidance in full to ascertain whether there are any minimum standards requirements that a Learner must meet during their assessment for a particular qualification.

BCE will take all reasonable steps to identify and support any specific assessment needs before the Learner takes an assessment. BCE will contact the Awarding Organisation as soon as possible if they need support to make a decision.

BCE will record and provide full details of the reasonable adjustments or special considerations required by Learners.

Reasonable adjustments

The aim of a reasonable adjustment is to reduce the negative impact of a disability (as defined by the Equalities Act 2010) on a Learners ability to achieve a qualification. The objective is that a Learner with a disability experiences no substantial disadvantage to a Learner that does not.

BCE’s Responsibilities

BCE are responsible for ascertaining the individual needs of Learners prior to their attendance on a course to training.

BCE will identify where they are able to make a reasonable adjustment for a Learner and will take all reasonable steps to support Learners to achieve a qualification.

BCE will plan ahead and consider:

  • Any minimum standard requirements Learners must meet when being assessed (detailed in the relevant qualification specification or assessment guidance) e.g. to achieve a first aid qualification a Learner must be able to demonstrate competency performing CPR on a manikin on the floor.
  • If the integrity of an assessment, and therefore the reliability and validity of the outcome, would be compromised or undermined
  • The individual needs of the Learner
  • The impact on the Learner and any other Learners
  • The incurred cost of making an adjustment

Access to Assessment Policy

Examples of reasonable adjustments Centres can make for a Learner during a theory assessment:

  • Supporting Learners with dyslexia or other reading or writing disadvantages by:
  • Using coloured overlay on written questions
  • Giving additional time (an additional 25% time allocation is the standard)
  • Reading the questions to the Learner and/or writing down the Learner’s answers. Note: this must be carried out after all other Learners have completed their assessments and these have been collected. The arrangement must be conducted for the duration of the assessment (e.g. from start to finish). N.B. this option is not allowed for Functional Skills.
  • Allowing Learners to use a bilingual dictionary if English is not their first language

When a reasonable adjustment is made BCE will complete the Reasonable Adjustment Form and send it to the Awarding Organisation with any relevant supporting evidence and retain a copy of this form for their own records.

In some cases, reasonable adjustments may not be permitted due to published legal criteria. For example, if a Learner is unable to meet the requirements of a qualification that are outlined in Health & Safety legislation (which takes precedence over Equality legislation). In this instance BCE may issue Learners with a certificate that details the Learners attendance and specific achievements on the course.

Adjustments that are not “reasonable” may not be approved. For example, the adjustment:

• Incurs an unreasonable cost to the Centre or Awarding Organisation

• Has an unreasonable timeframe in which to be achieved

 Negatively impacts the integrity or security of the assessment

Special Consideration

A special consideration is a change to an assessment outcome, mark or grade made when the Learner experiences temporary injury, illness, health or well- being problem at the time of the assessment.

Learners will be eligible for special consideration if they have completed the training and covered the whole course but performance in the assessment/coursework is materially affected by adverse circumstances beyond their control.

Examples of when a Learner may be eligible for special consideration:

• Temporary illness or accident/injury at the time of assessment

• Bereavement at the time of assessment

• Domestic crisis at the time of assessment

 Disadvantage due to BCE failing to provide adequate provisions

Centre responsibilities

BCE will always aim to reschedule an assessment for a Learner in the first instance. Applying a special consideration should be a last resort and must not compromise the integrity of an assessment or the reliability and validity of its outcome. BCE may consider extending the registration period for the qualification to allow

time for assessments to be completed.

If a Learner is unable to attend alternative assessment sessions due to specific circumstances, a special consideration may be applicable.

A Special Consideration Request Form will be completed and sent to the Awarding Organisation for consideration with along supporting evidence prior to implementation.

Record Keeping

BCE will retain records for a minimum of three years. Records will be made available to the relevant awarding organisation, its representatives or regulators on request.

Enquiries and appeals

If a Learner is dissatisfied with a decision regarding reasonable adjustment or special consideration made by BCE, please refer to the Appeals and Complaints policy.