Contingency Plan

FIRE EMERGENCY CONTINGENCY PLAN

In the event of a fire in the building, the following procedures should be followed:

Call 999 immediately and report the fire, although the fire department should have been automatically alerted, the building should be evacuated. Notify either Alison Webber (Operations Director) or Tony Webber (Managing Director) when it is safe to do so, if they are not present.

In the case of a minor fire, all personnel in the area subject to smoke inhalation should be evacuated The Person in Charge (The Hive Staff) will be responsible for signaling the fire alarm and evacuating the premises.

All employees should be evacuated from the building and gather at the designated emergency meeting area. Nobody shall return to the area until the Person in Charge has given a clear signal that it is safe to return.

THREAT CONTINGENCY PLAN

In the event that BCE or The Hive is contacted with a threat of an explosive, chemical, or biological device, the following procedures should be followed in order to alleviate panic and set evacuation in motion.

During Normal Business Hours

  • Immediately call 999 and notify the authorities of the situation.

Immediately report the threat to staff at reception in The Hive and either Tony Webber (Managing Director) or Alison Webber (Operations Director) so that they may notify areas of the situation and evacuation procedures can get under way.

All personnel are to evacuate the premises and gather at the emergency meeting area so that they can be accounted for.

During Weekends, Holiday, or Other Non-Working Hours

  • Immediately call 999 and notify the authorities of the situation.

Determine if there are any employees still working on the premises and have them vacate the building immediately. Any and all personnel are to evacuate the premises and gather at the emergency meeting area so that they can be accounted for.

Data Contingency

At present BCE do not have a system to store electronic data other than on personal computers. The plan below is in preparation for business growth and systems being put in place.

This contingency plan addresses the prevention of critical data loss due to server crashing, power failure, or any incident which occurs which threatens critical company data. These processes and procedures should be followed strictly by all personnel in the event that an imminent disaster has been recognised.

Vital Electronic Data

Critical data is securely backed up nightly (the cloud). As all data is held on the network there is no need for personnel computers to be backed up.

Server Data

In the event that the server fails the IT Administrators (GO2 IT Solutions) who are responsible for maintaining the server will ensure that it has been automatically restarted. If the server has failed critically, if possible, a server-level migration should be performed in order to transfer data to the backup server.

If a disaster that will render the server unserviceable is imminent, data on the server should be immediately backed up to the backup server.

Hard Copy File Data

Files that are known to contain important company data, such as customer information, vendor information, and financial documents, should be stored in an appropriate location. In the event of a disaster that will render the building or the files inaccessible, all files should be removed from the premises and stored in an offsite location. In the case of a disaster that will not render the building or the files inaccessible, all files should be stored in a filing or storage cabinet until the area has been declared all clear. 
All archived Hard Copy File Data is also scanned and stored electronically using ‘Power Retrieve’ in the case of disaster these files can be retrieved from the server or server backup.

LOSS OF PREMISES CONTINGENCY PLAN

In the event of loss of premises through fire or other causes, the following actions will take place.

Depending on the severity of the incident there is a possibility of the courses being relocated whilst still remaining on the premises.

In the event that it is impossible for courses to take place on the current premises alternative premises will be sought out until a time when courses can resume in their present location.

Additional support will be sought from the providers who subcontract BCE to keep disruption to a minimum